Change order management is a common part of construction projects . If not managed well , they can lead to higher costs and delays . Contractors , in particular , face unique challenges in handling change orders because of their position within the project hierarchy . Subcontractors can significantly improve their change order management by implementing standardised processes , leveraging digital tools and enhancing communication . Experts at Rhumbix tell us more .

The challenge of change orders in construction

A report by the Navigant Construction Forum says change orders can make up 8 % to 14 % of total project costs . They can also cause delays of 10 % to 20 % in project timelines . In many cases , subcontractors struggle with :

• Poor documentation leading to unpaid work

• Slow approval processes that disrupt schedules

• Lack of visibility into cost impacts

• Disputes over scope and pricing

• Training : Educate team members on the standardised procedures to ensure compliance and efficiency .

The Construction Industry Institute ( CII ) emphasises that managing change is essential for a successful project outcome . Uncontrolled changes can lead to interruptions , delays and increased costs .

To improve change order management , we need active strategies and digital tools . These will help ensure that everyone notes , approves and pays for all changes on time .

1 . Standardise the change order process

Establishing a standardised process for managing changes ensures consistency and clarity . Key steps include :

• Clear documentation : Provide detailed descriptions of the change , including scope , cost , and time implications .

• Formal approval procedures : Set defined protocols for submitting and approving change orders to prevent misunderstandings .

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