CLOCKING OUT
Kanav Dhir , VP of Product , VergeSense accounting for 37 % of all meetings worldwide . The solution might not be to build more meeting rooms but to create a policy that automatically releases unused spaces .
Many organisations are questioning their space mix in an effort to balance comfort and efficiency . The trends revealed in the OII ’ s third edition can be used by practitioners to guide workplace decisions and support workplace improvements .
Insight : Collaboration is on the rise
Collaboration spaces were found to have an active time usage of 20.6 % compared to desks with an active time usage of 8.4 %. We know that desks often serve as a home base for employees to keep their belongings and return to between meetings , but the data shows this is not where they spend their time . For designers looking for space to repurpose , desk areas could be transformed into team neighbourhoods , flexible collaboration spaces and private spaces for video calls .
Insight : The space mix has shifted
OII data shows that in the last year , there ’ s been an increase in Open Collaboration Space ( 7.5 %, up from 6.7 % in Q1 ) and a decrease in Desks ( 70.9 % compared to 72.1 % in Q1 ), which are often used for more focus-oriented tasks . The trend suggests this pattern will continue , with office design catching up to client requests for spaces that fulfil employee requests and preferences .
Insight : Space is still being underutilised
The OII indicates that despite many meeting rooms having the capacity for seven or more people , they average only 1.93 people per meeting . This inefficiency offers an opportunity to repurpose multiple larger conference rooms . Designers might consider smaller spaces where employees can work solo with home-office-type space and amenities or in small groups .
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